Summer Yearbook Editor's Workshop 2014!

It's that time of year again! The 2014-2015 school year is here and it's time for the editor's of the new yearbook staff to have our annual summer meeting/workshop. This is where we will choose the theme and begin to work on the cover! Here is the flyer:

Summer Workshop Flyer

The workshop is on Friday, July 11th (sorry about the late notice)! We know some of you will be out of town/on vacation, etc. and perhaps cannot attend - that's OK, but if you can send Candice an email about it, we would really appreciate it!

We really want to encourage everyone else to come - even if you have to be late or leave early. You are going to want to be a part of choosing the theme, plus, this meeting will be fun! There is free food (from Lovebirds!) and, if enough students RSVP, we will even have a special guest!

We are going to order shirts the first week of school for $10 each. Here is the design:

The shirts are 100% cotton and come in sizes S, M, L, XL, and XXL. On the back it says something like "We work for you" or something… I don't remember exactly. Anyway, we are all going to wear these to promote the book! If you cannot afford $10 for a shirt, talk to Ms. Naylor and Candice and we will see what we can do! You can bring your $10 to the meeting or on the first week of school.

PLEASE PLEASE RSVP by email to Candice on or before Thursday the 10th so we know who is and isn't coming and so we can order the food (it's sandwiches, so if you have allergies or are a vegetarian, etc. let Candice know!) Her email address is on the flyer. You can also email Ms. Naylor if that is easier.

Portfolio FAQ

To see my previous post about the portfolio requirements, click here or scroll down a few entries.

Q: When is the portfolio due?
A: Tuesday, May 20th at the BEGINNING of 5th period.

Q: What if I am not finished, can I finish in class on the 20th?
A: No. It is due at the beginning of the period. You can, however, work on it in the computer lab in class on Monday. You can also come in to C224 during lunch on Monday or Tuesday if you need help, need to print something, etc.

Q: What goes in the portfolio?
A: Many things. See my previous post here. But basically, you need a core sheet, a piece of original copy written by you, a photograph you took, a caption for that photograph, a poster you made to advertise the book, a T-shirt design, a cover + layout + end sheet (or division page) made by you or by a group you were in, and a layout you designed. Almost all of these things require a cover sheet to explain them.

Q: What kind of cover should I use?
A: Your portfolio should look nice and professional, like something you might bring to a job or college interview. As such, all of the papers must be in the correct order and secured in a folder. There are many types of folders you can use, but make sure it is the kind that will secure the papers in place. A Three-ring binder will work in a pinch, but don't use one that is too thick.

Q: What if I don;t have/can't afford a cover?
A: See me BEFORE TUESDAY and I will help you.

Q: Can I see a sample portfolio?
A: Yes, I have two samples available for you to look at in class. Just ask me.

Q: For the cover/layout/endsheet or layout, can I use the one I or my group already did in class?
A: Yes.

Q: The cover my group designed is hanging on the wall in the classroom, how can I put it in my portfolio?
A: Take a picture of it and print out the picture or draw your own version of it on a piece of paper.

Q: Instead of using the cover my group made, can I make a new one?
A: Yes, but you need to do it yourself - you can't make a new group.

Q: For the copy, can I use fake copy or can I use the copy I already wrote for the yearbook?
A: No. You must write a NEW original piece of copy. It must have real quotes. Think of it as something we would actually be able to use in the yearbook.

Q: Why can't I just use the copy I already wrote for the yearbook?
A: I want to see how you have improved as a writer since then, many of you wrote with a partner and everyone had their work edited by Candice and/or me. I want to read something new that has not already been edited by me.

Q: Can I turn in my project late?
A: Yes - if you are absent on Tuesday and bring in a note excusing your absence.

Q: I only did about half of my portfolio, should I still turn it in?
A: Yes! You can get at least half of the credit - that is much better than getting no credit at all.

Q: Who will see my finished portfolio? How will it be graded? Will I get it back?
A: After all of the portfolios are turned in, we will begin aging exit interviews. You will present your portfolio to a panel of three people (the advisor, the EIC or Co-EIC or Copy Editor, and another editor - usually your editor). You will explain your portfolio to us and we will ask your questions about it. Your portfolio will be scored on neatness, completion, following directions, and creativity. Your interview will also count as part of your score.

Q: How much is the portfolio worth? Is it enough to change my letter grade?
A: It is worth more than 100 points, but less than 200. In most cases, yes, it is enough to change your grade.

What if I have another question that is not on here?
email us at moor yearbook@gmail.com

Copy

The copy for your portfolio must follow these guidelines:

It must be typed
Use 12 pt. font
Use Times New Roman font
It must be double-spaced
It must have 1 inch margins on all four sides
It must start with a title (first and last word and any important words in the middle capitalized)
The next line should be the subhead
The title and subhead must be centered
Do not indent the first paragraph
Indent all of the other paragraphs three spaces (do not hit "tab")
It should be around 250 words (that's about 4-6 paragraphs)
Put your name at the end

SAMPLE COPY

Portfolios

YEARBOOK PORTFOLIO

For the final exam in yearbook, you will create a portfolio showcasing your skills in the areas of writing/journalism, design, photography, and business/advertising. You will present your portfolio in an exit interview in front of a panel consisting of the advisor, Editor-in-Chief and/or Co-EIC, and one other editor (usually your editor).

Portfolios are due on or before Tuesday, May 20th!

The portfolio is worth 150-200 points and is a large portion of your grade for this semester. In order to earn a good grade, the portfolio must be neat and complete. You must FOLLOW DIRECTIONS. Your portfolio should show that you have gained valuable skills as part of your involvement with yearbook.

The contents of the portfolio are as follows:

• A Title sheet (design)
• Copy Cover + Copy (writing/journalism)
• Photo/Caption Cover +Photo + Caption (photography/journalism)
• Poster/Shirt Cover + Poster + T-shirt design (design/business/advertising)
• Theme cover + Theme/cover front + spine/back + endsheet (design)
• Layout Cover + Layout (design/photography)

Instructions:

Collect your portfolio materials in a folder that holds the papers securely. A clear cover that shows your Title sheet is best.

1. The first page of your portfolio is your TITLE SHEET. You must design this title sheet so that it looks nice. The title shert must include: Your full name, your staff title, the words The Alhambran Yearbook (The Alhambran must be in italics) and the years 2013-2014. You must also include a quote and attribution that somehow realtes to your year on the yearbook staff. Please be prepared to share with the panel why you chose that quote, what it means to you, and what it has to do with your year. The Title page is the only page in your portfolio that does not need a cover sheet – instead, be prepared to explain to the panel what your would have written on a cover sheet.

2. The second page of your portfolio is the cover sheet for your copy. You must write a paragraph (at least four sentences) about your copy – how you chose your subject, who you interviewed and why, what questions you asked, how you came up with the title, etc. Be sure to explain your angle.

3. The third page is your COPY (sometimes it is more than one page long). Your copy must be typed in 12 pt. Times New Roman font, double-spaced, with 1 inch margins all around. Include a title and subtitle at the top of the page and your name (byline) at the end of the copy. Write a copy of about 250 words (about 4-6 paragraphs). This must be ORIGINAL – in other words, you cannot use copy that we already included in the book. You must ACTUALLY interview people. Making up names, quotes, events, etc. is strictly forbidden and will result in a grade of zero on the ENTIRE portfolio. Choose a topic and an angle, interview students/staff, etc. and write your copy as if we were going to include it in the book. Be sure to follow this year’s style sheet. Grammar counts! The copy does not have to go with the layout at the end of the portfolio, but it can.

4. The fourth page is your photo/caption cover. Explain how, when, where, why, etc, you took this photo. Explain how and why you write this particular caption, etc. Be as detailed as possible.

5. The fifth page is a full-color, full-page (a small border is OK) PHOTOGRAPH – such as one you would print on a color printer. (Photographers must include at least two photographs). The photo must be of our school or someone who goes to our school (it should be a photo we could use in the yearbook). The photo MUST have a person in it! Photos of flowers and empty buildings, etc. will not be allowed. You must take an original photograph, you cannot use one that is already in the book or uploaded to eDesign (photographers may take one new photo and use one old photo if they wish). If you need me to print your photo, you must email it to me, to yourself, or bring it on a fashdrive on or before Friday, May 16th. After that, you will be responsible for printing your own photo.

6. The sixth page is a CAPTION for your photo. It must follow the three-sentence caption format and include an actual quote.

7.  The next page is the POSTER/SHIRT cover page. Explain how and why, etc. you designed your poster and shirt. Prove that you know something about business, sales, and design! You can download a blank shirt design sheet here - or draw your own. Your shirt must have a front and back.

T-SHIRT DESIGN (Blank)

8. Theme cover. Explain your theme, how is relates to our school, what kind of coverage you would include in the books, etc. If the theme/cover is the same one you did for the group project, be sure to include the names of your group members.

9. Front cover with theme

10. Back cover with spine

11. Endsheet design

12. Layout cover sheet. Explain your layout. It does not have to be related to your theme/cover and/or copy, but it can be. Your layout must include EVERYTHING (including photos) except the copy – the copy can just be lines. The photos can just be random photos, however. You do not need to take the photos, you can use edesign or cut pictures out of magazines, etc. 

BLANK LAYOUT

13. Layout page one

14. Layout page two

Best of the Ads!

Almost all of the Ads created for the group Friends + Family Ad assignment were creative and well-done. Here are the two (one friends ad and one family/senior ad) that I thought were the best:

Senior Ad Winner (Ceci)

Friends Ad Winner (Audrey, Bowen, Meghan and Tevin)

March 31st - April 4th: Student Ads!

UPDATE: I really want these ads to be perfect - we are actually going to use them as samples in order to sell ads next year. For that reason, I have signed us up for the computer lab on Wednesday and Thursday and I am extending the due date until Friday. Finally, remember the layouts you made a few weeks ago? Ads are layouts, too, you need to follow the same rules! Make sure you have some element touching each of the four sides of the ad, no trapped white space, etc.

This is our last week of working on the yearbook! The final deadline is Friday, April 4th. We will be in the computer lab on Friday, but not the other days this week.

This week's assignment is a group project In a group of 1-4, I want you to create a sample family/friends ad on eDesign. You will create your ad using practice pages - so it is very important to save your work. Here's how to do it:

Go to hjedesign.com and log in. (Select the 2014 book).

Sign in to eDesign!

You are now on the Home page. Click on "Book" at the top of the page.

Click on "book" to get to the book/ladder

You are now in the book or ladder section. At the top, click on the picture of a book with a pen on it next to where it says "Jump to"

Click on the sample page button

You are now on a practice page. This is where you create your ad. Look on the right side and click on the "layouts" icon - it is the third one down and it looks like a little mini layout.

Click on the layout button

Scroll down to the bottom of the layout choices. There you will find a few templates. You can use these templates for your sample ad or you can make your own/change them a little, if you like. Drag and drop the template onto the sample page and begin working!

Our sample

A sample from some other school

You must make at east two versions of your ad. You can choose to make an eighth of a page, a quarter page, a half page, or a full page. Do not make two of the same version (do not make two full page ads, for example).

These are the ad sizes

When you are done with your ad or ready to stop working on it, you have to save it as a template. There is no other way to save your work on a sample page. Go to the top of the page and select FILE -- Save as Template. Then if you need to work on it some more later, you can find it in the template section. This assignment is due on Wednesday, April 9th. Your group will show me your template on my computer in class. You do not need to print out your template - just save it.

TWO TYPES OF ADS: You have two choices of the kind of ad you can make: A "Friends" ad or a "Family" ad. The sample templates are all family ads - usually an ad purchased by the family of a graduating senior. It usually includes one to five photos of the student (often baby pictures or sports photos) as well as the student's name and a message from the family.

Friends ads are usually purchased by a group of friends (typically they are all seniors) who take pictures of themselves and include one big message they write together about their memories or smaller, separate memories they write to each other.

NOTE: In the sample templates, I used random pictures from the yearbook library and made-up names. You should try to make a REAL ad - that is, the pictures should all be of the same girl, for example.

SOME HELP: These websites might have some good ideas to help you design your ads.

http://www.pinterest.com/gingerljh123/yearbook-senior-ad-ideas/

http://www.walsworthyearbooks.com/idea-file/5130/respecting-parents-and-design/

https://www.jostens.com/yearbooks/content/files/rec_ads_highschool.pdf Although, these are not great.

http://www.ramonausd.net/domain/605

You can also do a Google Image search for "yearbook senior ads" or something.

Layout Project

The Layout Project is due on Thursday, March 13th. You can turn in your work early if you like, but late assignments WILL NOT be accepted. If you are going to be absent on the 13th, you must turn your assignment in early. I will be at a district conference on the 14th and therefore will not be able to accept any late work, as it is the last day before Spring Break.

Here are a couple of samples (these are not necessarily A+ examples, but still…):

The Layout project has three parts. They are:

The Layout:

You must design a yearbook layout/spread on a piece of paper that is bigger than a standard-sixed 8 1/2 x 11 piece of paper. You may cut pictures out of magazines, use colored markers, etc. for the layout but it is not required. For information about the layout rules and how to create one, see the green (deisng) section of your textbook.

The Copy:

You must write a piece of copy to go with your layout. The layout and copy must be on the same theme. You do not actually have to put your copy on the layout, just leave a space for it. Your copy must have approx. 250 words (about four or five paragraphs or six short paragraphs) and m,ust be typed in 12 pt. Times New Roman Font, double spaced, with one inch margins. You may type and print your copy while we are in the computer lab, once you have finished any work you need to do for the yearbook, or you can work on it at home. You copy must include a Headline, subhead. and Byline. You will also need to include those three things on your layout.

The Captions:

Stapled to your copy must be three captions you have written for (theoretical) pictures on your layout. These captions must be written following the guidelines set down in the organge (copy) section of your textbook. Note: your layout must include AT LEAST five spaces for pictures/captions, but you only have to actually write and turn in three captions. Your captions, like your copy, must be typed in 12 pt. font, etc.

You can choose your topic, or see me for one. If you choose your own, just make sure you check with me first to make sure it is OK.

I will put up more information about this project later. For some helpful ideas and suggestions, please visit the following sites:

The Herff Jones Design Showcase has some good sample layouts.

This page covers some basic layout design tips similar to what is in our textbook.

You can also Google "yearbook layout rules" or something and see what you get.

Good luck!